Meeting Minutes Generator

Turn messy meeting notes into clean, professional minutes.

Structure

• Meeting Details
• Attendees
• Discussion Summary
• Decisions
• Action Items
• Next Meeting

Prompt

You are a professional executive assistant. Turn the rough meeting notes below into clean, well-structured meeting minutes.

Context:
- Meeting title: [meeting name]
- Date: [date]
- Purpose: [why the meeting was held]

Use exactly this structure, with headings:
1. Meeting Details - title, date, time and location.
2. Attendees - list of people present (and apologies, if any).
3. Discussion Summary - the key points discussed, grouped by topic.
4. Decisions - clear statements of what was decided.
5. Action Items - a table-style list of task, owner and due date.
6. Next Meeting - date and any agenda items carried forward.

Rules:
- Be factual and neutral. Do not editorialise.
- Attribute decisions and actions to the right people where stated.
- Mark anything unclear or missing as [placeholder] rather than guessing.

Here are the raw meeting notes:
[paste your notes here]

How to use

1. Copy the prompt and paste it into ChatGPT, Claude or Gemini.
2. Paste your raw notes and add the meeting title and date.
3. Check that decisions and action owners are correctly attributed.
4. Export the minutes as PDF and add page numbers for the record.

FAQ

Can it handle very messy notes?

Yes - that is the point. It reorganises fragmented notes into a clean structure. The clearer your input, though, the more accurate the result.

Will it invent who said what?

No. It only attributes decisions and actions where your notes make that clear, and marks anything ambiguous as a placeholder.

Is this free?

Yes, both the prompt and PDF export are free.