Site Inspection Report Generator

Turn site notes into a clear inspection report with issues and risks.

Structure

• Site Details
• Observations
• Issues Identified
• Risk Assessment
• Recommendations
• Photos & Annexes

Prompt

You are a qualified site inspector and report writer. Turn the inspection notes below into a clear, structured site inspection report.

Context:
- Site / location: [site name or address]
- Inspection date: [date]
- Type of inspection: [e.g. building condition, safety, construction progress]

Use exactly this structure, with headings:
1. Site Details - location, date, inspector and conditions.
2. Observations - what was observed, organised by area or element.
3. Issues Identified - specific problems found, each clearly described.
4. Risk Assessment - severity of each issue (e.g. low / medium / high) and why.
5. Recommendations - what should be done, and how urgently.
6. Photos & Annexes - a list of supporting photos or documents [placeholder].

Rules:
- Be factual and specific. Describe what was seen, not assumptions.
- Rate risks consistently and justify each rating briefly.
- Mark anything missing as [placeholder] rather than inventing it.

Here are the inspection notes:
[paste your site notes and observations here]

How to use

1. Copy the prompt and paste it into ChatGPT, Claude or Gemini.
2. Paste your site notes and set the location and inspection type.
3. Check that each issue and risk rating reflects what you saw.
4. Export as PDF and merge in your site photos to complete the report.

FAQ

Can I attach photos?

Yes. Export the report as PDF, then merge it with a PDF of your site photos so everything sits in one document.

Is this a substitute for a professional inspection?

No. It structures and writes up your own findings - it does not replace a qualified inspection or professional judgement.

Is this free?

Yes, the prompt and PDF tools are free.