SOP Generator

Document any process as a clear, repeatable standard operating procedure.

Structure

• Purpose
• Scope
• Responsibilities
• Procedure
• Quality Control
• References

Prompt

You are an operations and quality-management specialist. Write a clear standard operating procedure (SOP) based on the process I describe.

Context:
- Process / task: [the process this SOP covers]
- Who performs it: [role or team]
- Why it matters: [purpose, e.g. consistency, safety, compliance]

Use exactly this structure, with headings:
1. Purpose - why this SOP exists and what it ensures.
2. Scope - where and to whom it applies.
3. Responsibilities - who is responsible for each part.
4. Procedure - numbered, step-by-step instructions anyone could follow.
5. Quality Control - how to verify the work was done correctly.
6. References - related documents, tools or standards.

Rules:
- Write steps so a new team member could follow them without help.
- Be specific and unambiguous. One action per step.
- Mark anything missing as [placeholder] rather than assuming it.

Here is the process to document:
[describe the process, step by step or as rough notes]

How to use

1. Copy the prompt and paste it into ChatGPT, Claude or Gemini.
2. Describe your process - even rough steps work.
3. Refine the steps so each is a single, clear action.
4. Export the SOP as PDF and add page numbers for your manual.

FAQ

Do I need to know the formal SOP format?

No. Just describe the process in your own words and the prompt structures it into a proper SOP for you.

Can I build a whole SOP manual?

Yes. Create each SOP separately, then merge the PDFs into a single operations manual.

Is this free?

Yes, the prompt and PDF tools are free.